Cookie Policy for Warm Springs ID Portal

Last Updated: October 27, 2025
Effective Date: October 27, 2025

Introduction

The Warm Springs ID Portal ("we," "our," or "us") uses cookies and similar technologies to provide, protect, and improve our identity verification services for members of the Confederated Tribes of Warm Springs. This Cookie Policy explains how and why we use these technologies and the choices you have.

Important: This portal handles sensitive tribal identity information. Our use of cookies is designed with the highest security standards to protect your privacy and tribal data sovereignty.

What Are Cookies?

Cookies are small text files that are stored on your device (computer, tablet, or mobile phone) when you visit our website. They help us:

• Remember your preferences and settings
• Keep you signed in securely
• Protect against unauthorized access
• Improve website performance and security
• Provide essential functionality for identity verification

Types of Cookies We Use

1. Essential Cookies (Required)

These cookies are necessary for the website to function properly and cannot be disabled. They include:

• Session Cookies: Maintain your login session and security state
• CSRF Protection Cookies: Protect against cross-site request forgery attacks
• Security Cookies: Verify your identity and prevent unauthorized access
• Authentication Cookies: Keep you securely logged in during your session

Purpose: These cookies are critical for maintaining the security and integrity of tribal identity verification processes.

2. Functional Cookies

These cookies enhance your experience by remembering your preferences:

• Language Preferences: Remember your preferred language settings
• Display Settings: Store your UI preferences and accessibility settings
• Form Data: Temporarily store form information to prevent data loss

Purpose: Improve user experience and accessibility for tribal members with varying technical skills.

3. Analytics Cookies (Optional)

These cookies help us understand how our website is used so we can improve our services:

• Usage Analytics: Track which pages are most visited and how users navigate the site
• Performance Monitoring: Monitor website speed and identify technical issues
• Error Tracking: Identify and fix technical problems that may affect tribal members

Purpose: Improve service reliability and user experience for the tribal community.

4. Security and Compliance Cookies

These cookies are specifically designed to protect tribal data and ensure compliance:

• Audit Trail Cookies: Track access to sensitive tribal information for security purposes
• Compliance Cookies: Ensure adherence to tribal data protection requirements
• Fraud Prevention: Detect and prevent unauthorized access attempts

Third-Party Cookies

We may use limited third-party services that set their own cookies:

• Security Services: Cloudflare for DDoS protection and security
• Error Monitoring: Sentry for technical issue detection
• Analytics: Google Analytics for website usage insights (anonymized data only)

Important: No third-party cookies have access to tribal identity information or sensitive personal data.

Cookie Duration

Session Cookies

These cookies are deleted when you close your browser and are used for security and authentication.

Persistent Cookies

These cookies remain on your device for a set period:

• Preference Cookies: Up to 1 year
• Security Cookies: Up to 30 days
• Analytics Cookies: Up to 2 years (anonymized data only)

Your Cookie Choices

Managing Cookies

You can control and manage cookies in several ways:

• Browser Settings: Most browsers allow you to view, manage, and delete cookies
• Cookie Consent: Use our cookie consent banner to manage preferences
• Opt-Out: Disable non-essential cookies through your browser settings

Important Limitations

Security Notice: Disabling essential cookies may:

• Prevent you from accessing tribal services
• Compromise the security of your identity verification
• Limit your ability to use the portal effectively

Data Protection and Tribal Sovereignty

Our cookie usage is designed with the highest respect for tribal data sovereignty:

• Minimal Data Collection: We only collect data necessary for service provision
• No Tribal Data in Cookies: Sensitive tribal information is never stored in cookies
• Secure Transmission: All cookies are transmitted over encrypted connections
• Tribal Control: Data handling complies with tribal data protection requirements

Updates to This Policy

We may update this Cookie Policy periodically to reflect changes in our practices or for legal compliance. We will notify you of any material changes by:

• Posting the updated policy on this page
• Updating the "Last Updated" date
• Providing notice through the portal for significant changes

Contact Information

If you have questions about our use of cookies or this Cookie Policy, please contact us:

Legal Basis

Our use of cookies is based on:

• Legitimate Interest: Providing secure identity verification services
• Legal Obligation: Compliance with tribal and federal data protection laws
• Consent: For non-essential cookies, where applicable
• Contract Performance: Delivering promised services to tribal members